Executive Assistant to the Co-CEO's
Hiring Manager: Madaline Edison, Interim Chief of Staff and Impact
Location: New York, NY
Application Deadline: June 30, 2021
Role Tier: 2 - Associate
Our nation’s education system is leaving millions of students—including an overwhelming number of students of color and low-income students—unprepared for college, career, and life. While research shows that classroom teachers are the single most important in-school factor in improving student achievement, their diverse voices are consistently left out of education policy decisions. For far too long, teachers have been treated as subjects of change rather than as agents of change.
Founded by public school teachers, Educators for Excellence is a growing movement of 34,000 educators, united around a common set of values and principles for improving student learning and elevating the teaching profession. We work together to identify issues that impact our schools, create solutions to these challenges, and advocate for policies and programs that give all students access to a quality education.
What We Do
Our Theory of Change is grounded in two long-term goals that are inextricably linked: better outcomes for our students and the elevation of the quality and prestige of the teaching profession. We achieve these goals by changing policy at the district, state, and federal levels and transforming our teachers’ union to be more student-focused, democratic, diverse, and anti-racist. United around our Declaration of Teachers’ Principles and Beliefs, we are building a powerful movement to lead this change by:
- Organizing educators who share a common vision of equity and excellence in schools,
- Training and supporting teacher leadership, and
- Advocating for teacher-led recommendations at all levels of government, within teachers’ unions, and in the public conversation around education.
Educators for Excellence envisions an equitable and excellent education system that provides all students the opportunity to succeed and elevates the teaching profession.
Reporting to the Chief of Staff and Impact and directly supporting the two Co-CEOs, the Executive Assistant will support the Educators for Excellence’s next phase of development by providing high-level administrative and logistical support to the Office of the Co-CEOs (the OCC). The Executive Assistant will focus on flexibly and responsively addressing day-to-day and longer-term needs to sustain the efforts of the Co-CEOs. In order to maximize the productivity and efficiency of the Co-CEOs, the Executive Assistant will create, revise, and maintain systems and assist with projects owned by the Office of the Co-CEOs.
The ideal candidate is a highly organized, detail-oriented, and relational professional who has experience supporting executives, and loves being the person behind the scenes to ensure things run smoothly. This person is able to see the big picture and understand organizational priorities and distill that into clear to-do items and calendar priorities for the Co-CEOs. This person is also a culture leader - someone who embodies E4E’s core values, cares deeply for this organization and our team members, and can influence and motivate others effectively.
This is a unique opportunity to operate at a high altitude within E4E, gaining insights on all elements of what it takes to run a multi-million dollar national nonprofit organization. By supporting two CEOs who oversee a wide variety of teams, there will be opportunities to learn about functional areas ranging from development, operations, programs, and people/HR work. Career growth opportunities include taking on discrete projects within the OCC to increase the alignment, efficiency, and impact of the organization with a pathway to promotion into roles such as Project Manager and Chief of Staff.
Responsibilities: What actions will you leverage day-to-day?
- Assume a proactive role in maximizing the efficiency, organization, and execution of the Office of the Co-CEOs while effectively representing the organization with a range of stakeholders including donors, partners, members, and staff
- Manage and optimize the extremely active calendars of the Co-CEOs, ensuring they reflect the priorities and preferences of the Co-CEOs; serve as a gatekeeper of their schedules, effectively prioritizing internal and external scheduling requests
- Prepare materials, research, and background information for conferences and meetings; arrange complex and detailed travel plans, itineraries, and agendas, assuming responsibilities for all logistics
- Complete time tracking and expense reports
- Track and analyze Co-CEO time usage, with an eye towards creating efficiencies
- In tandem with the Chief of Staff, provide a bridge for clear and timely communication between the Office of the Co-CEOs and all other E4E teams
- Support Office of the Co-CEO colleagues with logistical details on projects including internal newsletters and calls, meetings, and retreats for various teams and the Board of Directors on an as needed basis
- Draft some correspondence for the Co-CEOs, adopting the appropriate voice
- Navigate deadline pressures adeptly and with a clear understanding of priorities
- Experience: At least 3-5 years of professional experience; Executive assistant or project management experience required
- Deep commitment to the values of E4E, to our commitment to antiracism, and passion for students, educators, and improving education.
- Technical Skills: Knowledge of Microsoft Excel, PowerPoint, and Word and corresponding Google Suite products, Understanding of reporting databases (i.e. Salesforce) preferred, very comfortable with phone and email outreach
- Transportation: Works out the NY office. Currently virtual due to Covid-19
Core Values: What beliefs do you embody? How do you approach your work?
- Adjust Course - We take a resilient attitude towards roadblocks and adjust strategies to ensure progress to goal.
- Responsiveness - We keep each other in the loop to keep the work moving forward.
- Inclusiveness - We make space at the table for all, so everyone feels like they belong.
- Ownership - We take part in finding solutions for the problems we identify.
- Communication - We value clear and thoughtful word choice, tone and body language.
Positional Skills - What can you do well?
- Organizing Planning and Executing - Able to organize, track and manage workflow and resources; clearly articulates plans to others, develops systems to prioritize tasks; executes according to set timelines
- Cultivating Relationships & Collaborating – Develops a sense of rapport and trust with staff and seeks opportunities to share expertise and leverage the strengths of others; comfortably communicates with external stakeholders
- Making Decisions & Demonstrating Judgment – Makes strategic decisions, even in ambiguous situations; weighs factors both within and outside of one’s control to mitigate risk; exercises discernment when involving others in decision-making, leverages data when appropriate
- Tracking, Measuring & Analyzing – Builds and maintains systems and procedures to track data and progress towards individual and organizational goals; analyzes data thoroughly to determine trends & opportunities
- Learning & Developing – Pursues opportunities to deepen and expand skill set regularly; implements new strategies with fidelity and shares learning with others
Functional Knowledge - What do you know a lot about?
- Project Management
- Calendar Management and Logistics
- Travel Operations Management
- Prioritizing & Gatekeeping
Benefits & Applying
Educators for Excellence believes in providing employees with benefits to support self-care, wellness, and financial stability. We value the whole person and provide benefits such as; paid time off, health insurance plans, competitive salaries that include pre-tax benefits, and cell phone reimbursements. See more information about our benefits here.
Applications should be submitted by our application deadline by June 30, 2021. Educators for Excellence is an equal opportunity employer. We predominantly partner with low-income communities of color. Therefore, though race and other identity markers are never used to make final hiring decisions, we place a particular focus on recruiting staff members who share the backgrounds of the communities we serve.