Director of Finance and Operations
Hiring Manager: Darin Simmons, Jr., Chief Operating and People Officer
Location: New York
Role Tier: 4 - Director
Our nation’s education system is leaving millions of students—including an overwhelming number of students of color and low-income students—unprepared for college, career, and life. While research shows that classroom teachers are the single most important in-school factor in improving student achievement, their diverse voices are consistently left out of education policy decisions. For far too long, teachers have been treated as subjects of change rather than as agents of change.
Founded by public school teachers, Educators for Excellence is a growing movement of 34,000 educators, united around a common set of values and principles for improving student learning and elevating the teaching profession. We work together to identify issues that impact our schools, create solutions to these challenges, and advocate for policies and programs that give all students access to a quality education.
What We Do
Our Theory of Change is grounded in two long-term goals that are inextricably linked: better outcomes for our students and the elevation of the quality and prestige of the teaching profession. We achieve these goals by changing policy at the district, state, and federal levels and transforming our teachers’ union to be more student-focused, democratic, diverse, and anti-racist. United around our Declaration of Teachers’ Principles and Beliefs, we are building a powerful movement to lead this change by:
- Organizing educators who share a common vision of equity and excellence in schools,
- Training and supporting teacher leadership, and
- Advocating for teacher-led recommendations at all levels of government, within teachers’ unions, and in the public conversation around education.
Educators for Excellence envisions an equitable and excellent education system that provides all students the opportunity to succeed and elevates the teaching profession.
With chapters currently operating in Los Angeles, New York, Connecticut, Chicago, Boston, and Minnesota, our organizing culture is grounded in our passion for impacting educational systems and revolves around an innovative, roll-up-your-sleeves spirit backed by a shared commitment to continuous professional growth.
The Director of Finance and Operations will sit on our Finance, Operations, People, and Equity (FOPE) team. Finance and Operations team members support E4E’s national and chapter-based programmatic work by providing exceptional thought partnership and support in the areas of general operations, strategic financial planning, reporting, and analysis, cash management, accounts payable and receivable, and budgeting.
Reporting to the Chief Operating and People Officer (COPO), as the Director of Finance and Administration, you will co-create and monitor E4E’s annual budget and financial strategy, and ensure that it aligns with the overall strategic direction and priorities of the organization. The Director will supervise three roles: an accounting manager, an accounting associate, and an operations manager, while ensuring all functions and procedures of the finance and operations team are running smoothly and efficiently.
Responsibilities: What will you do?
Although no two days are the same, a great Director of Finance and Operations can expect to spend their time in the following areas:
- Analyze and prepare monthly financial reports, including monthly P&L, Balance sheet, organizational cash flow and forecasting data in an accurate and timely manner.
- In partnership with the COPO, coordinate E4E’s annual budgeting process by supporting budget holders as they craft annual budgets. Review budget plans and provide strategic support and thought partnership to budget holders.
- Throughout the year, monitor organizational performance against both the annual budget and the agency’s long-term strategy. Lead monthly financial check-ins with budget holders and the Executive team to share financial progress and to strengthen financial literacy and engagement throughout the organization.
- Regularly track E4E’s financial status and make finance and budget recommendations that optimize budget spend and support programmatic impact.
- In partnership with the COPO, liaise with the Finance Sub-Committee of the Board of Directors
- Lead the annual financial audit processes and manage external auditor relationships.
- Update and implement all necessary business policies and financial and accounting practices; improve the finance and operations team’s policy and procedure manual.
- Prepares accurate and timely recording of all financial information including cash receipts and disbursements, Accounts Payable and Accounts Receivable, payroll and benefits, journal entries and the general ledger.
Operational Leadership and Support
- Design and implement policies, processes, and procedures that optimize FOPE team service delivery across national teams and chapters
- In partnership with the COPO, lead the FOPE team’s annual Impact Planning process to identify areas of strategic impact and focus each fiscal year
- In partnership with the operations manager, lead the administration of centralized organizational functions, including technology/infrastructure, national office operations, real-estate, insurance, and benefits administration.
- Develop the infrastructure and tools to manage a robust financial grants management process that supports both unrestricted and restricted grants and strong fiscal management of how to ensure compliance as well as strategic spend down within grant flexibility.
- Work closely with the Development team and Program Team to ensure sound management of all grant funds, including the development of proposal budgets and the management and tracking and reporting on spend down of grant funds.
- In conjunction with program leaders, review and monitor agreements with sub-grantees and consultants to ensure adherence to policies, procedures, budget allocations and reporting requirements.
- Assist programmatic leaders and decision-makers in complying with grant financial requirements.
- Communicate routinely with program and development leaders, including across each chapter, regarding available fund balances and spend-down plans. Monitor grant expenditures to guard against unallowable costs and ensure that all funding is appropriately spent within grant terms and deadlines
- Prepare internal and external fiscal reports; lead on submission of financial questionnaires with development input.
Ensure Compliance with Regulations
- Ensure all transactions and policies meet applicable local and federal regulations and standards.
- Create business policies and practices that meet compliance with the laws they are subject to and develop a review process to ensure they maintain these goals.
- Ensure all federal and local filing requirements are done in a timely manner.
- Oversee the accurate administration of E4E’s payroll process.
- Support with donor related requests and manage grant receivables, working closely with the Growth Strategy and Development team.
- Ensure all financial books and ledgers are reconciled.
- Manage and support accounting and operations team members.
- Hire, develop, and retain an exceptional, diverse team of finance, accounting, and operations professionals.
Cultural leadership: As a member of the FOPE team, the Director will be a champion of E4E’s Core Values and Commitment to Anti-Racism. The Director will be a key financial thought partner for national teams and regional chapters and will be a trusted partner for strategic financial analysis and planning. In doing so, this staff member actively embodies anti-racist practices in all aspects of their work, and pushes the organization and their colleagues to continue to grow and improve within these values by modeling a strong and inclusive culture for their team and the streams of work they manage. The Director will support a team culture where all people can thrive, grow, and develop in order to further the mission of E4E.
- Experience: At least 7+ years of professional experience
- Technical Skills: Experience with Intacct & Microsoft Office; Experience with SalesForce is a plus. Deep Excel knowledge preferred, Experience with Docusign, ADP and Concur and/or a strong ability and desire to learn systems and software tools preferred
- Transportation: virtual
Core Values: What beliefs do you embody? How do you approach your work?
- Responsiveness - We keep each other in the loop to keep the work moving forward.
- Inclusiveness - We make space at the table for all, so everyone feels like they belong.
- High Quality Work - We ensure all deliverables meet our standard of excellence.
- Ownership - We take part in finding solutions for the problems we identify.
- Equity - We look for opportunities to redistribute power in response to inequity.
- Evaluation and Reflection - We look for opportunities to celebrate success & show growth in ourselves and in our work.
Positional Skills - What can you do well?
- Organizing Planning and Executing - Able to organize, track and manage workflow and resources; clearly articulates plans to others, develops systems to prioritize tasks; executes according to set timelines
- Making Decisions & Demonstrating Judgment – Makes strategic decisions, even in ambiguous situations; weighs factors both within and outside of one’s control to mitigate risk; exercises discernment when involving others in decision-making, leverages data when appropriate
- Tracking, Measuring & Analyzing – Builds and maintains systems and procedures to track data and progress towards individual and organizational goals; analyzes data thoroughly to determine trends & opportunities
- Allocating & Managing Resources - Strategically manages budget and capacity to move the work forward; manages time strategically; plans meetings purposefully
- Conducting Rigorous Analysis - Uses rigorous logic around aggregate data; performs a variety of analyses to inform decisions with broad impact and solve problems requiring diverse perspectives
- Defining Problems to Solve - Synthesizes data; identifies & prioritize opportunities to pursue and problems to solve
Functional Knowledge - What do you know a lot about?
- Accounting & Auditing
- Information Technology
- Organizational / Business
- Financial Systems (ADP, Intacct, Concur, etc.)
- Knowledge of A/P system and process
Educators for Excellence (E4E) is committed to valuing team members holistically in appreciation of their contribution to the organization’s success and for the good they create for society as part of our mission. While there are many facets of the “Total Rewards” package that come with working at E4E, compensation is a significant factor in a team member’s decision to work here. As such, we strive to attract, retain and reward top talent by offering competitive salaries and benefits that are equitably and transparently administered. Therefore, we do not engage in salary negotiations - our first offer is always our best offer!
The salary band for this role is $95,427 to $143,140.
*based on NYC cost of labor and adjusted for candidates in different geographic regions.
Within this range, our competitive, non-negotiable salary offer will be based on a candidate’s relevant experience and credentials, role-related competencies assessed through our robust hiring process, and geographic location.
COVID-19 Vaccination Policy
All new employees are required to comply with E4E’s mandatory COVID-19 vaccination policy, which requires all staff be fully vaccinated prior to the start of employment. An employee will be considered fully vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine. Employees may request an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief.
E4E abides by each state’s requirements, and acknowledges they may change over time. If you advance forward to an interview, you will have the opportunity to ask questions about this job requirement.
Benefits & Applying
Educators for Excellence (E4E) believes in providing employees with benefits to support self-care, wellness, and financial stability. We value the whole person and provide benefits such as; paid time off, health insurance plans, competitive salaries that include pre-tax benefits, and cell phone reimbursements. See more information about our benefits here.
E4E is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance. E4E has a zero tolerance for discrimination, racism, xenophobia or misogyny in any form in our workplace. We strive to create a workplace where everyone feels a strong sense of belonging.
Accommodations: We are committed to creating an inclusive and accessible interview experience and will ensure that all candidates are provided with reasonable accommodations that allow them to participate in the interview process. To request an accommodation, please email email@example.com
EEOC questionnaire: We place a particular focus on recruiting staff members who share the backgrounds of the communities we serve. We encourage all applicants to complete our EEOC questionnaire as part of your application process (the form will be sent directly to you after completing your initial application). Completing the questionnaire will help ensure our People & Equity team are attracting a diverse pool of qualified candidates for each of our open positions. Please note this information is not included with your application, and our hiring managers do not have access to race and other identifying information at any point in the interviewing or hiring process, including after a hire is made.