Administrative Assistant, Los Angeles

About Us

Our nation’s history of racism and oppression have led to inequities across sectors of society, including education, leaving millions of students -- including an overwhelming number of students of color and low-income students -- unprepared for college, career, and life. While research shows that classroom teachers are the single most important in-school factor in improving student achievement, their diverse voices are consistently left out of education policy decisions. For far too long, teachers have been treated as subjects of change rather than as agents of change.

Founded by public school teachers, Educators for Excellence is a growing movement of 30,000 educators, united around a common set of values and principles for improving student learning and elevating the teaching profession. We work together to identify issues that impact our schools, create solutions to these challenges, and advocate for policies and programs that give all students access to a quality education.

What We Do

Our Theory of Change is grounded in two long-term goals that are inextricably linked: better outcomes for our students and the elevation of the quality and prestige of the teaching profession. We achieve this by:

  • Building a movement of forward-thinking teachers through grassroots organizing in communities across the country

  • Identifying and training teacher leaders within that broader movement to take on key positions of influence in their schools, districts, states, and perhaps most importantly, within their teachers unions

  • Creating teacher-led policy recommendations in order to bridge the divide between policymakers and the classroom

  • Advocating for implementation of teacher-generated policy ideas

  • Scaling this model to reach critical mass in the communities we serve and across the country

Educators for Excellence envisions an equitable and excellent education system that provides all students the opportunity to succeed and elevates the teaching profession.

 

The Opportunity

Through our work, we provide an opportunity to undo an inequitable educational system caused by systems of oppression.  E4E has expanded to six chapters across the country since 2010 and is looking this year to deepen in impact and excellence. Therefore, we focus advancement on increasing excellence within roles so that each employee’s work directly impacts our mission and vision.

 

To further our mission of equity in education, we seek an Administrative Assistant (AA) to support the E4E-Los Angeles chapter. The AA reports directly to the Chief of Staff and will support the rapid growth of Educators for Excellence-Los Angeles by providing high-level administrative and logistical support and ensuring that the Office of the Executive Director is efficient, effective and impactful. The Administrative Assistant will address the daily and long-term operational and administrative needs of the Los Angeles office, develop new and maintain current systems and lead initiatives that enable the chapter to effectively operate, and support the Chief of Staff and Executive Director as an operations and culture champion in the office. This is an ideal role for someone with previous executive assistant or support experience, previous experience in the operations, administrative and culture components of effective team building, and a passion for equity within nonprofits and in the education sector. 

In this position, you will focus on:

Executive Support (40% of your time):

  • Directly support the Executive Director of E4E-Los Angeles with comprehensive administrative support including:

    • Highly efficient and detail-oriented scheduling support and management of internal and external scheduling requests

    • Coordinating, booking and preparing travel itineraries

    • Preparing highly organized and detailed materials for the Executive Director’s meetings and events

    • Note taking and data entry for the Executive Director’s meetings and events

    • Assist the Executive Director and Managing Directors with general research and data collection/entry as requested and especially during key yearly initiatives (i.e. Teacher Appreciation Month in May)

    • Support the Executive Director in development work, including communications tracking, scheduling and meeting preparation

    • On time and accurate completion of Executive Director’s timesheets and financial expense reporting

    • Navigate deadline pressures adeptly and with a clear understanding of priorities

  • Directly support the Chief of Staff with initiatives that support the Executive Director, including: 

    • Translating ED and Chapter priorities into the management and organization of ED time

    • Collaborating on and implementing plans and programs designed to promote a more diverse, equitable and inclusive working environment 

    • Providing support on planning and coordinating staff meetings, professional development step backs and staff retreats

 

Team support and office management (40% of your time):

  • Provide high quality support to the E4E-LA team in areas such as information technology, purchasing, brand management, marketing, administration and finance, with assistance from national team members

  • Facilitate successful transitions for new staff members, including completing necessary HR paperwork, preparing desk spaces and leading local training sessions around standard operating procedures and office staff roles and responsibilities

  • Develop, maintain and improve office systems and operations to enhance collaboration, efficiency and productivity

  • Coordinate aspects of office accounting, event and program budget adherence, billing, staff expenditures and reimbursements

  • Represent E4E-LA to local and national vendors and partners, and seek out new vendors as needed with eye towards financial responsibility and equity

  • Work with the Chief of Staff to boost team culture by creating opportunities for team building and staff appreciation

  • Contribute to a strong team culture by working closely with the Chief of Staff and ED on ensuring  our operations, internal communications and working environment place priority on DEI 

  • Contribute to a strong team culture by working closely with the Chief of Staff and ED on implementing national internal initiatives and supporting internal team communications

 

Event Planning and Project Management (20% of your time):

  • In collaboration with the chapter’s Outreach Team, plan and organize logistical details for all centralized and regional field events including securing appropriate locations with required amenities, organizing and securing food and refreshments within budget and printing and preparing any required materials

  • In collaboration with the Chief of Staff, plan and organize the logistics for all chapter large events (100+ attendees) and programs including fundraising, policy and organizing events

  • Work with the Chief of Staff and National Operations team to identify and implement best practices, and to spearhead internal knowledge management initiatives

 

Minimum Requirements: 

  • Two-three years of professional experience as an executive assistant or similar administrative role

  • Previous experience in operations, office administration and office management 

  • Previous experience in the culture components of effective team building

  • Proficiency in the following platforms: Google Mail, Calendar, and Drive; Microsoft Word, Excel, and PowerPoint

  • Proven track record of organization and logistics skills, multi-tasking skills, and attention to detail

  • A passion for equity within nonprofits and in the education sector

 

Ideal Candidate:

  • A deep interest in precision and getting things right

  • A strong sense of discretion and judgment about overall priorities, day-to-day tasks, and sensitive conversations

  • Strong analytical and problem-solving abilities, with an eye toward building and strengthening processes and seeking solutions from a wide variety of sources

  • A deep curiosity and excitement to learn and figure things out coupled with an ability to be flexible in a fast-paced work environment

  • Experience developing systems and structures to meet the needs of a growing team

  • Experience in project management

  • Track record of success in executive support highly preferred

  • Preferred familiarity with the following platforms: Salesforce, Concur, Zoom, Intacct, Slack and ADP

 

Moreover, all E4E staff must demonstrate our Core Values:

  • Diversity and Inclusiveness: Educational inequity is linked to race, power, and privilege, and so we take action to shift this paradigm by reflecting on our own identities, creating an inclusive and diverse community, and leveraging our differences as strengths

  • Dynamic Leadership: We courageously take ownership, empower others, set bold visions, think strategically, and adapt to change

  • Growth Mindset: We intentionally create opportunities to develop ourselves and others in order to learn and continuously improve

  • Respect and Professionalism: We act with personal responsibility, respect, and commitment to high quality work, to our organization and to each other

  • Solutions Orientation: We consistently approach even the most complex challenges with positivity, proactive solutions, and the assumption of best intentions

 

Benefits & Applying

Applications can be addressed to Kara Mauro, Chief of Staff, E4E-Los Angeles, and should include a resume, cover letter, and a writing sample. Please ensure that all materials address relevant experience and your understanding of how this position connects to the overall mission of E4E.

 

Educators for Excellence believes in providing employees with benefits to support self-care, wellness, and financial stability. We value the whole person and provide benefits such as; paid time off, health insurance plans, competitive salaries that include pre-tax benefits, and cell phone reimbursements. See more information about our benefits here. 

 

 

Application process and timeline

  • Online application with resume and cover letter

  • Initial phone interview (~30 min)

  • Hiring project

  • Final interview (~90 min)

  • Informal meet and greet with key staff member(s) (~30 min)

  • Reference checks

 

 

Educators for Excellence is an equal opportunity employer. We predominantly partner with low-income communities of color. Therefore, though race and other identity markers are never used to make final hiring decisions, we place a particular focus on recruiting staff members who share the backgrounds of our communities.

Type: 
Full Time
Status: 
Open

Los Angeles

448 South Hill Street
Suite 708
Los Angeles, CA 90013
United States
213-622-5669